‍Effective Date: 20/03/2026
Company: StonePad
Contact Email: support@stonepad.co.uk

1. Introduction

StonePad (“we”, “our”, “the app”) is an internal application used by authorised staff and workers only. We are committed to protecting your personal data and ensuring transparency about how your information is collected and used.

2. Information We Collect

a. Personal Information

We collect the following personal data:

• Name
• Email address
• Phone number (if provided)

This information is used to create and manage user accounts and is linked to your identity. This information is already obtained when you began working for the company you are at.

b. Health Information

We collect health-related data submitted through questionnaires, which may include:

• Drug or substance use declarations
• Respiratory (lung) information
• Skin condition information
• Occupational health data (e.g. HAVS, Hearing assessments)

This data is linked to your identity and is collected solely for internal record-keeping and operational purposes so management can understand your ability to work or carry out certain tasks.

c. Diagnostic Data

We may collect technical data to maintain and improve the app, including:

• Crash logs
• Performance data (e.g. app launch time, errors, usage performance)
• Other diagnostic data

This data helps us identify and fix issues and ensure the app functions correctly.

3. How We Use Your Information

All collected data is used strictly for app functionality and internal purposes, including:

• User authentication and account management
• Recording and managing questionnaire submissions
• Maintaining system performance and stability
• Troubleshooting technical issues
• Supporting internal operations

We do not use your data for:

• Advertising or marketing
• Product personalisation
• External analytics or profiling

4. Data Sharing and Tracking

• We do not sell, rent, or share your data with third parties for advertising purposes.
• We do not track users across apps or websites.
• All data remains within our internal systems and is used only by authorised personnel.

5. Data Security

We take appropriate technical and organisational measures to protect your data, including:

• Restricted access to authorised staff only
• Secure storage systems
• Protection against unauthorised access, disclosure, or alteration

6. Data Retention

We retain personal and health data only for as long as necessary to fulfil internal operational requirements or legal obligations.

7. Your Rights

You may have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data (subject to business requirements)

To exercise your rights, please contact us at:
support@stonepad.co.uk

8. Intended Users

StonePad is intended for internal use by adult staff members only. It is not designed for public use or for children.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be made available within the app or through internal communication channels.

10. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

StonePad

Support@stonepad.co.uk

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