StonePad gives you one system to onboard subcontractors, collect their insurance and RAMS, verify tickets and certifications, and track every visit they make to your sites. Stop chasing paperwork by email -subcontractors keep their own records up to date and you get a live compliance view of every firm on site.
Contractor Onboarding Portal
Insurance & PLI Tracking
RAMS & Method Statement Collection
Ticket & Certification Verification
Site Visit Tracking
Automatic Compliance Alerts
The traditional subcontractor onboarding process is a mess of emails: chase insurance, chase RAMS, chase tickets, chase copies of company policies, chase again the next month. StonePad replaces the entire chain with a self-service contractor portal. Send the subcontractor one link and they upload their own PLI, ELI, method statements, company policies for your team's approval. Your staff just reviews and approves - no chasing, no lost email attachments, no "did you get my email last Tuesday".
Insurance certificates all expire on different dates for different contractors, and missing even one exposes your business to serious contractual and legal risk. StonePad tracks every certificate against every subcontractor and flags renewals 90, 60, and 30 days before expiry - to you, to the responsible manager, and to the contractor themselves. If a certificate does lapse, the contractor is automatically flagged non-compliant and their operatives are blocked from signing onto site until the renewed certificate is uploaded and approved.
Every subcontractor's operatives need the right tickets for the specific job - CSCS for construction sites, CPCS for plant, IPAF for MEWPs, PASMA for scaffold towers, and often client-specific tickets and inductions on top. StonePad stores every operative's tickets against their profile and lets you filter by competency when planning a job or booking a crew. If someone turns up without the right ticket for the work they're being asked to do, the kiosk blocks them at the gate and the site manager finds out before the crane arrives, not after.
When a client asks "who was on site last Tuesday afternoon" or when an incident happens and you need to know who was working nearby, you cannot afford to be flipping through paper sign-in books hoping the entries are legible. StonePad ties every kiosk sign-on to the contractor, the individual operative, the site, the induction they completed, and the RAMS they were briefed on. One search shows a complete timeline of every contractor visit - ready for compliance audits, contractual disputes, or serious accident investigations.
Over time, you build up an informal picture of which subcontractors are reliable, safe, and easy to work with - and which are the ones you'd rather not use again but keep hiring anyway because nobody wrote it down. StonePad turns that knowledge into a live approved supplier list. Rate contractors after each job, track their incident history, review their compliance record, and use the list when planning future work. Your procurement stops picking whoever quotes cheapest and starts picking whoever actually delivers the job properly.
Make your business compliant.
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